Coordination work package aims to achieve the following objectives:
- to conduct an efficient management process which ensures that the work is carried out in accordance with the Description of Action (DoA);
- to ensure the required quality and time schedules are achieved throughout the entire project duration;
- to facilitate the fulfilment of the partners’ obligations towards the EU from the legal, contractual, financial and administrative perspective to effectively communicate between the consortium and the EU.
Task 1.1 Scientific Coordination [M1-M48]
Technical monitoring will be performed by the scientific coordinator, in cooperation with the project manager and work package leaders. The scientific or technical coordinator will ensure:
- a consistent coordination of the different research teams across the project activities
- monitoring of realisation of the implementation plan
- assessment and evaluation of the overall performance of the project
- a continuous quality assurance and timely submission of deliverables and reports
- liaison with relevant key stakeholders
- an accurate risk analysis and contingency planning
Technical management meetings will be held with regular intervals, in order to assess the degree of completion of work, including technical results and deliverable preparation. This continuous quality watch is performed by the technical coordinator and will be reported in the periodic progress reports.
Task 1.2 Project Coordination [M1-M48]
A dedicated project coordinator to ALPHEUS is responsible for the administrative, legal, financial, communication and organisational aspects of the project. Tasks:
- planning and organising project/Steering Committee (SC) meetings/teleconferences and safeguarding the follow-up actions and decision taken by the SC;
- compiling of SC minutes;
- drawing up a handbook on administrative issues;
- writing management reports including financial accounting;
- distributing of EU funds according to Grant Agreement;
- monitoring the budget and expenditures of the consortium and compiling financial reports;
- coordinating the submission of the deliverables, periodic and final reports (according the GA);
- maintaining all project related contracts such as Grant Agreement (GA), Description of Action (DoA) and Consortium Agreement (CA);
- supervising in cooperation with technical coordinator the contracts and applying for amendments, if necessary;
- Ensuring a smooth communication within the project with a dedicated internal digital working environment.
- acting as liaison with the European Commission (EU).
Task 1.3 Risk Management [M1-M48]
For this purpose, strategic management tasks will be implemented including periodic validation of the consortium targets as described in DoA;
- implementation of risk management, mitigation, and contingency planning to ensure that the project strategy, operations, outcomes and budget remain on track; and update of the barriers/obstacles to the implementation of the project,
- defining and implementing mitigation action.
Task 1.4 Ethics [M1-M48]
This task ensures the legal, ethical, safe, and secure execution of all experiments performed within the ALPHEUS project. This includes the ethical assessment of all experiments planned to be performed within the project, provision of templates for securing ethical execution of said experiments, and having an ethical board in place within the project to consider all proposals and relevant issues that may arise during the process of the project and its experiments. Task 1.4 concerns all measures and issues stipulated in section 5 (p.XX) of this proposal. All work package leaders must report any ethical issues when they occur. Also, periodically, per semester, all work package leaders will be requested to confirm the project management no ethical issues were at stake if they have not reported in this sense.
Task 1.5 Data Management [M1-M48]
The project will opt for the Open Research Data Pilot. The ORD pilot aims to improve and maximise access and re-use of research data generated by Horizon 2020 projects, considering the need to balance openness and protection of sensitive information, commercialisation and Intellectual Property Rights (IPR), privacy concerns, as well as data management and preservation of questions. The Data Management Plan is the key element for good data management, as it describes the management of the data to be collected, processed and published during a research project, creating awareness about research data management topics such data storage, backup, data access, data sharing, archiving and licensing. The project will adhere to the FAIR – data principles, whereby research data is made Findable, Accessible, Interoperable and Re-usable for the community, responsibly considering possible data restrictions on public sharing. The project will use the DMP template provided by the EC (f.e. using the DMPonline by the UK Digital Curation Centre).
D1.1 Project Handbook
Lead participant: TU Delft
Dissemination level: CO
Delivery date: M2
D1.2 Quality and risk management report
Lead participant: TU Delft
Dissemination level: CO
Delivery date: M3